Getting Organized for Instructional Coaching: Part Four of Start-Up Guide Series
I answered a bunch of questions about which flower appealed to me and if I could be any color, which would it be. And at the end, the test told me that I liked to make systems for things. And I thought, “Duh.”
If you’ve read my recent post on Six Must-Have Organizational Systems for Instructional Coaches, you know how much I love and rely on my notebook and my calendar already.
Second to these two items, my favorite system is binders. And here, to help you get organized for the beginning of the school year, I’m going to share a few of those binders with you.
Or my principal might ask for meeting notes from a meeting that happened a while back. I might get a district request for some information on trainings I’ve provided.
- Notes from guided reading conferences and binder reviews (beginning, middle, and end of year)
- Data from our district reading assessments, beginning, middle and end of year
- Guided reading levels by month – as teachers turn in the new month (it’s a cumulative table with all months on there), I throw away the old one.
- Anything else my principal gives me and asks me to hold on to for any reason!I have a roster of teacher names (just like I did in the classroom) and I mark off who’s handed me what.
- Curriculum calendar from the district
- Curriculum guides from the district
- State standards for the grade level
- Questioning for each standard for the grade level
- Previous years’ released state tests, if applicable
- Any other planning tools acquired throughout the year
This is the binder where I store materials related to my responsibilities as a coach. This includes:
- My job description from the district
- A section for notes or responsibilities from Leadership Meetings
- Campus testing data from previous years
- The master calendar for the year
- A copy of the campus schedule (PE, lunchtimes, PLC, etc.)
- Overviews of our instructional programs (we don’t follow a purchased program; this is referring to programs we as a campus have created by pulling together pieces)
- A copy of each professional development agenda from the year
Obviously, we have an RtI system that includes documentation for each student. But in order to help me stay organized, I have a very thin RtI binder that I use to help me stay on top of scheduling and following up with students. In this binder, you can find:
- A master list of all the students who are in the RtI system
- Copies of the schedule for each RtI session during the year with the “next steps” for the RtI committee attached. This is a one-page sheet where we record which students need a follow-up from an RtI committee member, which ones need a parent conference, and who needs further testing.
- The guided reading level goals for each month by grade level. This helps us see if students are nearing the goal or if they are experiencing significant difficulty.
Get organized fast with the Instructional Coaching Binder MegaPack for Coaches!
- the coaching support log
- the coaching cycle log
- a classroom observation log
- notes for teachers
- reflecting on data bookmarks
- a data review guide
- a PD sign-in sheet
- a week at a glance planner
- the resource checkout sheet
- and the teacher documentation spreadsheet!
Your organization is great! I will be using binders too this year. I have to consolidate the binders into K-3 and 4-6 because I'm working in 3 schools and I'll have a binder set for each school. I like how you described each type of binder. Thanks for the tips!!
I am using binders to get organized this year as well! I have one for all school data and one for each grade level. This will include their standards and curriculum guides. Then a section for each teacher– meetings with them, Obs, ect. My last binder will be a PD binder, tracking what PDs I do and for what grade levels and when.
I have my notebook for note taking and I like digital and paper calendar. So I have my
Plum planner and my google calendar!
I'm a new teacher and love going through blog posts to find out new ideas and tips on organization and teaching so I love yours!
Your binders are beautiful! I think organization is key to keeping your sanity.
I really love your binders! I'm always looking for fresh ideas for organization (or just confirmation that what I use works –haha).
I think your posts are super easy and fun to read 🙂
Thank you for the posts and binders!
i really enjoy the posts!
I just discovered your amazing blog Ms. Chrissy B!! I love your thoughtful ideas about coaching! Can't wait to come back and follow along! Thank you!!
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I'm really glad that I came across your blog. this is my first year as a reading coach and I will be working with two schools this year. Binders are so important to me, it helps me organize everything that I need. Thanks for your insight and ideas.